Conveyancing Assistant

Fixed fee administration costs will maximise your profit, deliver an improved customer service experience to your clients, and give you back some precious time.

Using our flexible resource, you can scale up and down in your conveyancing team to meet market demands without the headache of recruiting and managing new staff.

Headed up by Fiona Bond, our new service allows you to do all that.  Fiona is a Chartered Legal Executive and has spent 15 years working in and with residential conveyancing departments of law firms of all kinds and sizes. 

Fiona has managed all aspects of residential and commercial transaction administration as well as developing teams of conveyancing assistants, and is trusted by her clients to take responsibility for a transaction from instruction to post-completion.  

Our team of professional and trained Real Estate secretaries will ensure your work is turned around quickly, within hours. 

We have developed two standard packages so you can see at a glance the value of your conveyancing administrative support team who can produce your documents, field interrupting calls, and keep your clients happy, leaving you to get on with the ‘real’ legal work of inspecting title, etc.

Standard Sale Process

  • First draft property information form
  • Fixtures & fittings form
  • Leasehold information form
  • Official copies from Land Registry
  • Draft contract for client
  • Draft DS1 Land Registry form for discharge of mortgage
  • Obtain final mortgage figure for DS1
  • Client billing
  • Completion statement for client
  • Submit DS1 to Land Registry
  • Cost £90 + VAT

Standard Purchase Process

  • Submit Local Authority, environmental, chancel repair, water & drainage, planning, flood risk, mining, SIM searches
  • Draft TR1 for client
  • Draft SDLT form for client
  • Official copies from Land Registry
  • Client billing
  • Completion statement for client
  • AP1 to register transfer
  • Finalise and submit SDLT form
  • Notice of assignment to freeholder if applicable
  • Cost £130 + VAT

Get started with our

easy steps...

1

Complete our questionnaire.

2

Agree a process and ensure all confidentiality and security controls are in place.

3

Start a pilot on a few transactions to embed your new extended team.

FAQs

Do I need to have a portal to raise conveyancing searches?

Most firms have accounts with various portal companies, eg Infotrack, Searchflow, TM Group. 

We will always follow your instructions to that search enquiries are raised at the right time (ie, when your clients have paid for them) and that access to your portal is strictly controlled.

Do I need to give you access to our case management system?

There is a lot of efficiency gained from our working within a case management system but it’s not essential. 

If you don’t have a case management system, we can complete documents and return them to you by email and you can file them in your usual way.

Do you post letters?

We will not sign or post any letters on your behalf. 

We will produce the documents and send them back to you so that you can check them and send them onto your clients.  We do the work – you are in control.

Can you phone clients to chase them?

Yes, we have the technology to make phone calls on your behalf but we will only follow your instructions and will call clients when you instruct us to do so. 

This type of work will  incur additional charges.

Can you take inbound calls from clients?

In most cases, yes we can deal with inbound calls and will be able to answer any client enquiries immediately if we have access to the transaction in your case management system. 

This service will incur additional charges.

What Our Customers Think

Ian
24. February, 2021.
Have recently started using Bluebird after years of reluctance to outsource transcription. Really delighted with the quality, accuracy and speed of their work. We fully intend to increase our use of Bluebird's services. Ian McKenna, O'Donnell McKenna, Solicitors
Charlie1
5. February, 2021.
Have worked with Bluebird for years. I have absolute confidence in their reliability, quality and speed. they are also excellent at making suggestions that improve the quality of our documents. I wouldn't work any other organisation.
Suze Smart
9. December, 2020.
The Social Desk has managed Bluebird’s social media marketing over the past year. Jayne and Leanne have always been very supportive and efficient in providing content and materials we required to carry out our work. Communication and efficiency is top notch with these ladies and we have formed a great business and personal relationship with them. We would highly recommend Bluebird to anyone looking for secretarial and administrative support!
customer robert partridge
7. December, 2020.
Just wanted to lt you know that Bluebird has been very supportie of my business needs in the recent Covid 19 period. They have responded immediately to all of my enquiries and have delivered exactly the services I have needed on time and at a reasonable cost. Well done Bluebird!!
William Whawell
5. November, 2020.
We needed a new suite of documents for the office and felt outsourcing was the best option. The team at Bluebird created our entire suite swiftly and provided simple how to guides on using the documents. When we changed our work slightly again, we went back to Bluebird to have some amendments prepared. Customer service spot on, value and superb finished products. Couldn't ask for more.
Wendy
19. October, 2020.
Excellent and reliable service Would definitely recommend
Alex P.
19. October, 2020.
I have tasked Bluebird with a number of pieces of work over the years. They have always been reliable, friendly, efficient and delivered the work to a high standard - and on time, every time. Highly recommended!
Frances
19. October, 2020.
Bluebird are my go to for creating documents. Their expertise is of the highest standard and the service is always great. It saves me so much time and is such good value.
Neil
12. October, 2020.
Always helpful, prompt good quality typing and document production.
Kelly
12. October, 2020.
Excellent service - always a quick turnaround no matter when in the week and excellent quality of work.

Get In Touch

For further enquiries, to join us for a virtual cuppa and a chat over Zoom or to arrange a consultation, please give us a ring or complete the form below.

Phone

020 3409 7040

Address

The Old School, 188 Liscard Road, Wallasey, CH44 5TN.

Email

info@bluebird.services

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